Salary Scale Setup
Salary Scale Setup System
for Bangladesh Businesses
Salary scale setup software lets HR configure every component of employee compensation, basic pay, house rent allowance, medical, conveyance, and custom allowances, into a structured salary template that payroll applies automatically. HRMS BD does this for Bangladesh companies so a salary structure is defined once, assigned to the right employees, and recalculated correctly every month without anyone touching it again.
HRMS BD handles this for Bangladesh companies so increment decisions made in an appraisal cycle do not get lost in email threads, applied a month late, or forgotten until the employee brings it up.
Build Any Salary Structure Your Company Actually Uses
Bangladeshi companies use different salary structures depending on their size, sector, and internal policy. Some have two grades. Some have twenty. Some pay daily rates alongside monthly salaries. HRMS BD is configured around what the company actually uses.
Grade-Based Salary Structure
Create salary grades, each with its own basic pay range and allowance configuration. Assign employees to a grade rather than entering their full salary breakdown individually. When a salary component changes for a grade, it updates for every employee in that grade at once, not one by one.
Custom Salary Components
Beyond the standard Bangladesh salary components, house rent allowance, medical allowance, and conveyance allowance, HRMS BD lets HR add any allowance the company pays: mobile allowance, internet allowance, lunch allowance, transport allowance, education allowance, or any other component the salary structure requires. Each component is configured with its own calculation rule.
Percentage-Based and Fixed Component Rules
Each salary component can be set as a fixed amount or a percentage of basic salary. House rent allowance set at 50% of basic updates automatically when basic changes. A flat mobile allowance of ৳1,500 stays fixed regardless of basic. Both calculation types work in the same salary template, for the same employee.
Multiple Salary Structures for Different Employee Groups
Factory workers, office staff, field sales teams, and management often follow different salary structures within the same company. HRMS BD supports multiple active salary templates simultaneously. Factory workers run on a daily or weekly rate structure. Office staff run on a monthly grade. Both sit inside the same payroll run.
Salary Scale Versioning and Revision
When a salary structure changes, whether a grade-wide basic pay revision, a new allowance component, or a policy change to the HRA percentage, HR creates a revised version of the template with an effective date. Old salary records remain intact. The new structure applies from the correct date without overwriting the history.
Automatic Connection to Payroll and Tax
Every salary component configured in the salary scale links directly to the payroll engine. When payroll runs, it pulls the correct structure for each employee, calculates gross pay from the components, applies NBR tax on the taxable elements, deducts PF from the basic salary figure, and produces the net figure. HR does not re-enter any of this monthly.
Trusted by Leading Companies Across Bangladesh
What HR and Finance Teams Get From a Proper Salary Scale
HR Teams
One salary structure change updates everyone it should
The salary structure problem in Bangladesh companies usually surfaces at the end of the year. HR decides to increase the medical allowance from ৳2,500 to ৳3,000 for all executives. Someone opens the payroll spreadsheet and starts changing numbers row by row. Four employees get missed. One gets the wrong figure because their row was formatted slightly differently. The payslips go out, and the errors come back as queries three days later.
In HRMS BD, that entire scenario is a two-step process. HR updates the medical allowance figure in the Executive salary template. Every employee assigned to that template picks up the new figure from the configured effective date. Nobody is missed. Nothing is formatted differently. The change is in one place.
HRMS BD makes the next step automatic. An approved increment updates payroll from the configured effective date without HR sending anything to finance. The record of who approved it, when, and at what amount is already stored. The increment letter is already generated. The process ends at approval, not after a chain of follow-ups.
- Update a salary component once and have it apply correctly to every employee on that template
- Add a new allowance to a salary grade and see it appear on every payslip in the next payroll run
- Configure percentage-based components that recalculate automatically after a basic salary increment
- Run a salary structure report showing gross pay, component breakdown, and total payroll cost before the month closes
Finance Teams
Payroll cost forecasting gets a reliable number
Finance teams in Bangladesh companies frequently find that the payroll cost figure in the budget does not match what actually comes out of the payroll run. Allowances were updated. A grade change happened mid-year. Someone added a new component without telling finance. By the time the discrepancy surfaces, it covers multiple months.
When salary structures live in HRMS BD, the payroll cost for any configuration change is visible before it is applied. Finance can see what the next pay run will cost before it closes, based on the current salary scale applied to the current headcount. The budget variance has a documented reason. Finance is not working backwards from an unexpected number trying to figure out what changed.
HRMS BD gives employees visibility into their own increment before the payslip arrives. Once HR releases the record, the approved salary, effective date, and formal letter are in the self service portal. The payslip confirms something the employee already knows, which is a much better experience than the other way around.
There is direct access to their own data in case of employees using the mobile app “EasyKaj”. This itself cuts down a surprising number of mundane queries relating to HR.
- Preview total payroll cost by department or grade before a salary structure revision goes live
- Track salary component changes with effective dates so the budget variance always has a documented reason
- Pull a gross-to-net summary for the full workforce at any point in the month, not just after payroll closes
- See which employees are on which salary template and flag any unassigned employees before the payroll run starts
Why Getting Salary Scale Setup Right Changes Everything Downstream
Salary scale setup looks like a configuration task. It is actually the thing every other calculation in the system depends on. An error in the setup does not produce one wrong number. It runs through PF, through tax, through OT, and through every payslip until someone spots it and traces it back.
PF, tax, and OT all calculate from the salary structure
Provident fund contributions are a percentage of basic salary. NBR income tax is calculated on annual projected gross minus exemptions. OT is a multiple of the basic hourly rate. All three depend on the salary structure being correct. A wrong basic salary figure in the setup stage does not produce one wrong number. It produces wrong PF, wrong tax, and wrong OT simultaneously, every month, until it is fixed.
Grade changes and promotions update automatically
When an employee is promoted to a new grade in HRMS BD, their salary structure switches to the new grade’s template from the promotion effective date. HR does not rebuild the salary from scratch. The new grade already has the correct basic range, allowances, and calculation rules. The promotion record triggers the update.
Multi-structure companies stop running parallel payrolls
Companies with factory workers, office staff, and senior management on different pay structures often run them as separate payroll processes, each in its own Excel file. In HRMS BD, all three structures are configured as separate templates within the same system, and they all run in the same payroll cycle. One payroll run, one summary, one set of payslips across all three.
Your Salary Structure Configured and Live Before the Next Payroll Run
Most companies assume salary scale setup takes weeks. In HRMS BD, it takes a single working session for most organisations.
Contact the HRMS BD team
Send us your current salary sheet or tell us how your salary structure works: how many grades, what components, whether allowances are fixed or percentage-based. We confirm the setup plan and send access the same day.
Map your components
Our team configures each salary component in HRMS BD with the correct calculation rule. Standard Bangladesh components like HRA at 50% of basic are already in the system. Custom allowances specific to your company take about 10 minutes each.
Create grade templates
Each salary grade gets its own template with the configured components. If you have eight grades, eight templates are ready after this step. If you use flat structures rather than grades, we configure those instead.
Assign employees to templates
Each employee is assigned to the salary template that matches their current compensation. Import from your existing salary sheet so no manual assignment is needed for a team of 100 or 200.
Run a test payroll
Before going live, we run a test payroll using your salary structures and compare the output to your current payroll figures. If the figures do not match, we find out why and fix it before anything goes live.
Watch Salary Scale Setup in Action
The demo video covers building a four-grade salary structure with standard Bangladesh components, configuring a custom mobile allowance, assigning employees to the correct grade, and running a test payroll to verify the gross figures. Full walkthrough under five minutes.
What HR Managers in Bangladesh Say After 90 Days
These are not marketing quotes. These are the specific results our customers report in their first quarter on HRMS BD.
Trusted by companies in Dhaka, Chattogram, Sylhet, Gazipur, Narayanganj, and across Bangladesh
FAQs on Salary Scale Setup in Bangladesh
Everything you need to know before making your decision. If your question isn’t here, call us directly.
How does HRMS BD handle companies with different salary structures for different employee groups?
HRMS BD supports multiple active salary templates simultaneously. A garments factory running daily-rate workers alongside monthly-rate supervisors and salaried management can configure three separate templates in the same system. All three run inside the same monthly payroll cycle, produce their own component breakdowns on each payslip, and are summarised in one payroll cost report.
Can HRMS BD add custom allowance components beyond the standard Bangladesh salary structure?
Yes. Any allowance the company pays can be added as a component in HRMS BD: mobile allowance, internet, lunch, night shift premium, field allowance, education, or anything else. Each component is configured with its own calculation rule, either a fixed monthly amount or a percentage of basic salary, and its own tax treatment. The component appears as a labelled line item on every payslip.
How long does salary scale setup take in HRMS BD for a 100-person company?
For a company with a straightforward salary structure, two or three grade levels, and standard Bangladesh components, setup typically takes one working session of two to three hours. Companies with more complex structures, multiple employee groups on different pay types, or many custom allowances may take one full day. After setup, HRMS BD handles all subsequent payroll calculations automatically.
Attendance Works Best With These Features
Payroll Management
Leave Management
Shift Management
Create unlimited shift templates, assign by department or role, auto-rotate, and validate attendance against each employee’s actual shift.
OT Management
Field Attendance
OT Management
Real-time attendance from biometric devices, mobile GPS, or manual entry. Live dashboard. Auto-feeds payroll at month-end.
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Sat to Thur, 9 AM to 7 PM. Dhaka-based support team.