PF and Payslip System
PF Management and Digital Payslip Generation for Bangladesh Businesses
PF and payslip software tracks monthly provident fund contributions for both employee and employer, calculates gratuity accrual, manages WPPF obligations, and generates itemised digital payslips the moment a payroll run closes. HRMS BD handles all of this for Bangladesh companies so PF records are always current, payslips reach employees the same day payroll closes, and every fund audit has clean data behind it.
PF, Gratuity, WPPF, and Payslips in One System
Most Bangladesh companies manage these four things across four different files or systems. HRMS BD keeps all of them in one place, connected to payroll from the start.
Monthly PF Contribution Tracking
Both the employee and employer PF contributions calculate automatically each month as a percentage of the employee’s basic salary. HRMS BD records each deposit separately, maintains a running balance per employee, and produces monthly and annual PF statements without manual ledger entries. The contribution history is always current, not one month behind.
Gratuity Accrual and Calculation
Gratuity accrues for each employee from their joining date. HRMS BD tracks service duration and calculates the current gratuity entitlement based on last drawn basic salary and years of continuous service. When an employee resigns, retires, or is terminated, the gratuity figure is already in the system, calculated to the exit date, with no separate calculation required.
WPPF Management
For companies that meet the Workers Profit Participation Fund threshold under Bangladesh Labour Ac, HRMS BD tracks the WPPF obligation as a percentage of net profit, records the fund balance, and maintains the distribution record for eligible employees. The annual WPPF audit gets clean data from the system rather than a reconstruction from finance records.
Digital Payslip Generation
The moment a payroll run closes in HRMS BD, payslips generate automatically for every employee. Each payslip shows the complete earnings breakdown: basic salary, house rent allowance, medical allowance, conveyance, overtime, and festival bonus. Deductions appear as separate lines: NBR tax, PF contribution, loan EMI, absence deductions, and any one-time adjustments. Net salary is the number that remains after all of it.
Employee Payslip Portal
PF Loan and Withdrawal Records
When an employee takes a loan against their PF balance or requests a partial withdrawal under permitted circumstances, HRMS BD records the transaction, adjusts the outstanding balance, and tracks the repayment schedule. The fund statement always shows the net position after loans, not just the gross contribution total.
Trusted by Leading Companies Across Bangladesh
What Finance Teams and Employees Get
Finance and HR Teams
PF audits stop being a quarterly emergency
Two things reliably create PF problems in Bangladesh companies. The first is contribution records that live in a spreadsheet maintained by one person, which means a personnel change creates a gap in the history. The second is gratuity figures that nobody has calculated until an employee actually resigns, at which point finance is scrambling to work out five years of entitlement from salary revision records scattered across old payroll files.
HRMS BD fixes both at the source. PF contributions post every month and sit in the employee’s individual account in the system. Gratuity recalculates every time a salary revision changes the basic. When an employee exits, both numbers are already there. When the annual PF audit arrives, finance runs an export. There is no preparation step.
- Pull a PF contribution report for any employee or the full workforce for any date range in seconds
- Check current gratuity entitlement for any employee at any point during their service, not just at exit
- Produce WPPF fund statements and distribution records for the annual audit without manual assembly
- Close a payroll run and have 248 itemised payslips ready for download in the same step
Employees
Payslips that actually explain the numbers
The payslip problem in Bangladesh companies is not that they do not exist. It is that they do not explain anything. A total deduction of ৳14,200 with no breakdown. A net salary that does not match what was expected, and no line items that would show why. Employees call HR. HR checks the spreadsheet. The conversation takes 20 minutes and usually ends with someone saying the number is correct without being able to show the working.
A payslip generated by HRMS BD shows every component. Each earning has its own line. Each deduction has a label. The PF contribution shows the percentage and the basic salary it was applied to. The tax line shows the applicable slab. When employees understand the number, the query usually does not happen.
There is direct access to their own data in case of employees using the mobile app “EasyKaj”. This itself cuts down a surprising number of mundane queries relating to HR.
- Download the current month payslip in PDF format the same day payroll closes
- Access historical payslips going back to the date of joining, all from one portal
- See PF balance, contribution history, and any outstanding PF loan balance at any time
- Use downloaded payslips for bank loan applications, visa applications, and NBR tax filing without requesting a printed copy from HR
Access Payslips and PF Records from Any Device
HRMS BD runs fully in a browser on phones, tablets, and desktops. There is no separate app to install. An employee in a factory in Gazipur or a sales representative working across Dhaka can download their payslip from their phone the same day payroll closes. A finance manager in Chattogram can check the WPPF fund balance or pull a PF statement for a departing employee from their phone without requesting a file from head office.
HRMS BD runs fully in a browser on phones, tablets, and desktops. There is no separate app to install. An employee in a factory in Gazipur or a sales representative working across Dhaka can download their payslip from their phone the same day payroll closes. A finance manager in Chattogram can check the WPPF fund balance or pull a PF statement for a departing employee from their phone without requesting a file from head office.
The payslip portal and PF records available on a phone are the same records available on a desktop. There is no trimmed-down mobile version. What HR and finance can see on a large screen, employees and managers can see on a small one.
The mobile experience has the same set of features as that of the desktop system. Going behind a wider screen, nothing goes unnoticed.
The Practical Difference for Bangladesh Finance and HR Teams
PF and payslip management in most Bangladesh companies works fine most of the time. The problems show up at exit settlements, during annual audits, and when an employee disputes a net salary figure. Those are also the moments when a manual system has no clean answer ready.
Exit settlements close in a day, not a week
When an employee resigns or is terminated, finance needs the PF balance, gratuity entitlement, outstanding loan balance, and final payslip. Pulling those figures manually from multiple files takes days. In HRMS BD, all four are in the system, updated to the exit date, and exportable in one step.
Annual PF audits produce data, not documents
Labour Act 2006 Section 14 requires the PF fund accounts to be audited every year. In HRMS BD, every contribution, withdrawal, and loan transaction is already recorded with dates and amounts. The audit gets a data export, not a set of documents assembled from memory.
Employees stop calling HR for payslip copies
In Bangladesh companies where payslips are emailed as PDFs or handed out as printed copies, requests for old payslips come in regularly: for loan applications, for tax filing, for visa processing. Each one takes HR a few minutes to locate and send. In HRMS BD, employees pull their own payslips from their portal. HR gets none of those requests.
PF Tracking and Payslip Generation Active from Your First Payroll
There is no separate setup project for PF and payslip in HRMS BD. Both are part of the payroll setup from the start.
Contact the HRMS BD team
Tell us whether you have an existing PF scheme, what the contribution percentage is, and whether WPPF applies to your company. We confirm the setup and send access the same day.
Configure PF and gratuity rules
Our team sets the contribution percentage, employer match rate, and gratuity calculation basis in your HRMS BD configuration. Takes about 20 minutes for most companies.
Import existing PF balances
If employees have accumulated PF contributions under your current scheme, we import those balances so HRMS BD starts from the actual current fund position, not a blank account.
Set payslip format and components
We configure the payslip layout to show your salary structure correctly: earnings components on one side, deductions on the other, with PF contribution as a separate line.
Run payroll and release payslips
After the first payroll run, payslips are ready immediately. Employees access them from their portal. PF contributions post to individual accounts. The fund statement is already updated.
Watch PF and Payslip Generation in Action
The demo video shows a payroll run closing, payslips generating automatically for a full team, an employee downloading their payslip from the self-service portal, a finance manager checking the PF contribution summary, and a gratuity figure being pulled for an exiting employee. Full walkthrough under five minutes.
What HR Managers in Bangladesh Say After 90 Days
These are not marketing quotes. These are the specific results our customers report in their first quarter on HRMS BD.
Trusted by companies in Dhaka, Chattogram, Sylhet, Gazipur, Narayanganj, and across Bangladesh
FAQs on PF and Payslip Management in Bangladesh
Everything you need to know before making your decision. If your question isn’t here, call us directly.
What is PF management software in Bangladesh?
It is software that tracks monthly provident fund contributions for both the employee and employer, maintains individual PF account balances, records PF loans and withdrawals, and produces statements for employees and auditors. In HRMS BD, PF management connects directly to payroll so contributions calculate and post automatically each month without a separate entry.
Can employees use HRMS BD payslips for bank loans and visa applications in Bangladesh?
Yes. Payslips downloaded from HRMS BD in PDF format include the company name, employee name, designation, salary breakdown, and deduction detail in a format that Bangladesh banks and embassies accept as income documentation. Employees access and download their own payslips from the self-service portal without requesting a printed copy from HR.
How does HRMS BD handle final settlement when an employee exits?
When an employee’s exit date is recorded in HRMS BD, the system calculates the final payslip for the partial month, the outstanding PF balance, the accrued gratuity to the exit date, any outstanding loan recovery, and unpaid leave encashment if applicable. Finance gets a single final settlement figure with each component broken out, rather than assembling it from separate systems.
Attendance Works Best With These Features
Payroll Management
Leave Management
Shift Management
Create unlimited shift templates, assign by department or role, auto-rotate, and validate attendance against each employee’s actual shift.
OT Management
Field Attendance
OT Management
Real-time attendance from biometric devices, mobile GPS, or manual entry. Live dashboard. Auto-feeds payroll at month-end.
Free Demo
Ready to Cut Your HR Workload in Half?
Book a free demo and see exactly how HRMS BD handles payroll, attendance, and leave for a company your size. No sales pressure. No credit card. Our team walks you through the platform live.
Sat to Thur, 9 AM to 7 PM. Dhaka-based support team.