Employee Management System
Late Management System
for Bangladeshi Companies
A leave management system manages the applications filed by employees for taking leave, routes it through the correct approval chain, keeps track of leave balances according to the entitlements set in Bangladesh Labour Act and deducts the approved leaves from payroll automatically. HRMS BD does this for companies in Bangladesh so that the HR does not manage leaves by whatsapp messages and all leave balance is correct on the day and at the time when an employee (or an auditor) asks for it.
Everything you need to manage employee leave
From the very first leave application to the very last payroll deduction, HRMS BD keeps an all-in-one accurate leave record of every employee for every leave type as per Bangladesh Labour Act.
Digital Leave Application
Employees apply Leave from HRMS BD mobile app/web portal with leave type, date and reason. Zero paper forms, zero WhatsApp messages, zero email threads. Your application is submitted and it instantly goes straight to the approver you assigned.
Configurable Approval Workflow
Leave requests automatically route through the appropriate manager tier. According to how your company is set up, a leave application can require either a single approval or two in series. If the initial approver does not respond within the configured time, the system sends a reminder without HR following up with anyone.
Leave Types by Bangladesh Labour Act Built In
HRMS BD has the leave types which are stipulated by Bangladesh Labour Act 2006: Casual Leave : 10 days per year Sick Leave : 14 days per year Annual Leave : One-day leave for each 18 days worked (for permanent employees) Festival Holidays : 11 days Maternity Leave : 120 days These statutory minima are supplemented by the ability for employers to add their own types of leave.
Accurate Leave Balance Tracking
Each Approved Leave day decreases the employee balance in real time. Casual leave and sick leave do not carry forward to the following year, as mandated by the Labour Act itself. You are paid for the days you actually worked – up to a legal maximum of 40 days for an annual holiday. It is not a number from last month spreadsheet, HR always sees the current balance.
Payroll Deduction for Unpaid Leave
If an employee goes on Leave Without Pay, or exhausts a leave type, HRMS BD automatically flags the absence and passes the deduction amount to Payroll. Finance should not have a standalone adjustment entry. Ideally, the deduction is calculated at the correct per diem basis on the employees existing pay scale.
Leave Reports and Compliance Records
HR can pull leave utilisation reports by employee, department, or leave type at any time. Annual leave encashment records, sick leave certificate requirements, and the full leave history for each employee are stored in HRMS BD and available for a Department of Labour inspection on the same day it is requested.
Trusted by Leading Companies Across Bangladesh
Benefits of Using HRMS BD for Leave Management
HR Teams
Leave stops coming through WhatsApp or Call
Within majority of Bangladesh companies leave management is a combination of WhatsApp approvals, a shared Excel file someone manually updates and a payroll adjustment that gets done from memory at month end. The Excel will always be one version behind. WhatsApp approval chain that means managers approve leave and promptly forget about it, and neither has a record of the other. It is the end of the year, an employee asks HR how many days they have left in annual leave, only to find someone in HR diving through months of messages trying to piece it together. HRMS BD centralizes all applications, approvals, balances, and deductions in the same system, so that kind of archaeological recovery is just not necessary.
- See every leave application, approval, and current balance for every employee in one dashboard
- Run a leave balance report for the entire company in under a minute before payroll closes
- Know immediately when an employee's leave type is exhausted so payroll deducts correctly
- Produce a complete leave history for any employee for a Department of Labour inspection without manual assembly
Employees
Employees always know their leave balance
The most common leave complaint HR gets in Bangladesh companies is employees disputing their remaining balance. They took leave three months ago, but it never got updated in the system. With HRMS BD, the balance updates the moment the leave is approved, and employees can check it from their phone before they apply. The conversation with HR shifts. Instead of “what is my balance,” HR gets the actual leave application.
There is direct access to their own data in case of employees using the mobile app “EasyKaj”. This itself cuts down a surprising number of mundane queries relating to HR.
- Apply for any leave type from a phone in under two minutes, without calling HR
- See current casual, sick, annual, and other leave balances updated in real time
- Get notified when the application is approved or sent back with a reason
- View the full personal leave history including encashment and carry forward figures
Apply for Leave and Check Balances from Any Device
HRMS BD leave management runs fully in a browser on phones, tablets, and desktops. There is no separate app to install. Employees apply for leave, managers approve or return applications, and HR tracks balances from the same system on any device.
HR managers overseeing leave for staff across Dhaka, Chattogram, Sylhet, and other locations see the same live dashboard from their phone. An employee working from a factory floor in Gazipur or a field site in Narayanganj applies for leave from their phone in the same two steps as an office employee in Dhanmondi.
The mobile experience has the same set of features as that of the desktop system. Going behind a wider screen, nothing goes unnoticed.
Real Leave Management Outcomes for Bangladesh HR Teams
HRMS BD leave management is built on how types, balances, and payroll deductions for Bangladesh Labour Act 2006 leave actually work, not a general HR template adapted to our needs
Year-end leave reconciliation is a matter of minutes, not days
Organisations using spreadsheets to manage leave are tying up their last week of the year with reconciliations around casual leave lapses, annual leave carry forward and payroll adjustments for employees who took unpaid leave during the year. HRMS BD maintains a year round balance for all types of leave categories. There is nothing to reconcile by December.
Leave deductions flow straight-through to payroll
No manual step involved when an employee goes on unpaid leave or exhausts a leave balance. Iran engineer message to finance is well adjustments, parallel to hear with separate conversation another HR. The number in payroll is the same number that HRMS BD tracked all month long.
Leave deductions reach payroll without a manual step
When an employee takes unpaid leave or exhausts a leave balance, the payroll deduction flows through automatically. Finance does not need a separate message from HR to make an adjustment. The number in payroll is the same number HRMS BD tracked all month.
Your Leave System Live in Under 1 Day
Setting up leave software usually involves weeks of configuration. HRMS BD is different.
Contact the HRMS BD team
Tell us your employee count and your current leave policy. We confirm the setup plan and send access the same day.
Configure leave types and balances
Our Team Configures all the types of leave as per Bangladesh Labour Act 2006 with correct statutory rules. If there are company specific leave types such as paternity, study, compensatory leave etc then these are added additionally.
Load opening balances
We import carry forward annual leave balances so that the first day on HRMS BD is not a clean slate ignoring previous accruals if your employees had them.
Set the approval workflow
We set which manager receives leave request for individual employees and whether it needs 1 or 2 approvals. Most companies it takes 20 minutes to do.
Go live
Employees apply from their phone. Managers approve from their dashboard. Real-time Access to Every Balance and Application: Payroll deductions are calculated instantly from Day 1, meaning HR has access to all balances and models.
Watch Leave Management in Action
he demo video illustrates an employee applying for casual leave, a manager approving the same, real time leave balance update and automated payroll deductions appearing end of month. The complete walkthrough takes less than five minutes.
What HR Managers in Bangladesh Say After 90 Days
These are not marketing quotes. These are the specific results our customers report in their first quarter on HRMS BD.
Trusted by companies in Dhaka, Chattogram, Sylhet, Gazipur, Narayanganj, and across Bangladesh
FAQs of Leave Management System in Bangladesh
Everything you need to know before making your decision. If your question isn’t here, call us directly.
What is a leave management system?
A leave management system is a kind of software that takes applications of employees for leave, puts them through approval from the manager, tracks the leave balance for every leave type (i.e. maternity, female-related leaves, sick leave, etc.), and automatically links the approved leave to payroll deduction. This is a connected system that fuses three separate processes often found together: annoying paperwork formalities to fill forms, back-and-forths on WhatsApp to approve things and manual Excel balances to track things.
What leave types are required under Bangladesh Labour Act 2006?
The Bangladesh Labour Act 2006 mandates for three families of leave types for private sector employees: (a) 10 days casual leave per year (non-accumulative); (b) 14 days sick leave per year (medical certificate is required and non-accumulative) and (c) annual leave at a rate of one day per 18 days worked, up to a maximum of 40 days can be carried forward. Also, employees have the right to 11 paid festivals holidays in a year and 120 days of maternity leave which was amended in 2023.
Can unused casual leave be carried forward in Bangladesh?
No. Sick leave and casual leave cannot be carry forward as per Bangladesh Labour Law 2006. Unused casual leave lapses at the end of the calendar year and cannot be encashed. The only leave balance which carries over is annual leave which has a maximum of 40 days.
Does leave management software connect to payroll in HRMS BD?
Yes. In HRMS BD when an employee is absent without pay or used then approved leave entitlement, the deduction amount is calculated on the basis of leave taken and directing through payroll module for the concerned month. HR does not require a distinct adjusting entry for Finance.
Can HRMS BD handle company specific leave types beyond the Labour Act minimums?
es. HRMS BD comes configured with statutory leave types, and enables HR to add any provision of the leaves offered by the company (paternity leave, study leave, compensatory leave, bereavement leave etc.) along with the accrual rules, approval chain and payroll handling for those leave types.
Attendance Works Best With These Features
Payroll Management
Leave Management
Shift Management
Create unlimited shift templates, assign by department or role, auto-rotate, and validate attendance against each employee’s actual shift.
OT Management
Field Attendance
OT Management
Real-time attendance from biometric devices, mobile GPS, or manual entry. Live dashboard. Auto-feeds payroll at month-end.
Free Demo
Ready to Cut Your HR Workload in Half?
Book a free demo and see exactly how HRMS BD handles payroll, attendance, and leave for a company your size. No sales pressure. No credit card. Our team walks you through the platform live.
Sat to Thur, 9 AM to 7 PM. Dhaka-based support team.